DataOrganizer

1. The regulations of the DATADIARY website (“Regulations”) apply to www.dataorganizer.io (“Website”), where the DATADIARY service (“Service” or “DATADIARY Service”) is available.

2. The Website Owner and Service Provider is:

DATADIARY simple joint stock company with its registered office in Poznań at ul. Jana Henryka Dąbrowskiego 77A, 60-529 Poznań, entered into the Register of Entrepreneurs of the National Court Register under KRS number 0001017418, NIP 9721336108, REGON 524423433, share capital 1.000,– PLN (hereinafter “DATADIARY” or the “Company”).

If you have any questions, you can contact the Company:

• by e-mail: contact@dataorganizer.io
• by traditional mail: ul. Jana Henryka Dąbrowskiego 77A, 60-529 Poznań
• by phone: +48 571 460 217

3. The Website is intended exclusively for B2B cooperation. Service is provided only to companies, organizations, government institutions or other legal entities.

4. The Regulations define the rules for using the Website and the rights and obligations of its users. Please read the Regulations carefully before using the Website and purchasing the Service.

5. User must read and agree to the Regulations before using the Website and Services. If you disagree with any part of the Regulations, you should not use the Website.

6. The Regulations, as a template contract in electronic form, are binding for users in accordance with art. 384 of the Polish Civil Code and regulates the relationship between the Company and the Customer who purchases the Service.

7. Only users who have registered an Account in the manner indicated in the Regulations have access to the Service. The Customer is responsible for all actions and omissions of persons granted access to the Account.

1. The use of the Website is possible provided that the user’s IT system meets the minimum technical requirements, i.e.:

• the user must have an e-mail account;
• the user must use one of the web browsers that accept cookies.

2. The Company recommends that the user has updated anti-virus software when using the Website.

3. The use of the DATADIARY Service is possible only through an electronic device equipped with an internet browser.

4. The user is obliged to use the Website in accordance with the Regulations, applicable law and good practices.

5. The agreement for access to the Website is concluded for an indefinite period of time when the user successfully calls up the Website URL, and is terminated when the user leaves the Website.

6. The user may not take any actions that would affect the proper functioning of the Website. The Company may deprive the user of the right to use the Website with immediate effect if:

• the user uses the Website in a manner inconsistent with the Regulations, applicable law and good practices;
• the user provides false or outdated data, especially data of another person;
• the user violates the personal rights of third parties via the Website;
• the user conducts activities constituting acts of unfair competition.

7. The Company reserves the right to take action against a user who violates the above rules, including blocking the Account and filing claims for damages.

8. The Website is made available to users without registration for browsing its content.

1. The use of the Website may involve risk. Basic risks include: malware, viruses, worms, Trojans, spyware, spam, phishing, hacking into the user’s IT system, and cryptanalysis attacks.

2. To avoid the above threats, the user should equip their devices with at least an anti-virus program and a firewall, which should be constantly updated.

3. In special cases affecting Website security or stability, the Company has the right to temporarily discontinue or limit services without prior notice and carry out maintenance works.

4. The Company is not responsible for interruptions in service resulting from failures or incorrect operation of IT systems beyond its control.

5. The Company has the right to discontinue services at any time if requested by an authorized entity, and also has the right to modify the technical method of providing the Services.

6. The Company takes technical and organizational measures appropriate to the degree of threat to the security of the services provided.

1. In order to use the DATADIARY Service, the user must register on the Website and create an Account. The user should complete the electronic form providing at least:

• the user’s e-mail address;
• user access password (“Password”);
• Customer’s name.

2. Trial Period

2.1. After Account activation, each user is entitled to test the DATADIARY Service. The trial period is 14 days from account creation, however it is automatically reduced to 7 days if the Customer does not connect their data sources within 7 days. No remuneration is due to DATADIARY for the trial period.

3. Account Creation Restrictions

3.1. An Account may only be created by an employee, associate, or owner of an e-commerce store using a business domain email address. Only one account can be created per company. Any attempts to create additional trial accounts for the same company are prohibited. Each company has the right to test the tool only once.

1. The Company provides the DATADIARY Service electronically, by an application (the “DATADIARY Application”) enabling the Customer’s business data from multiple data sources to be combined in one place and presented in a BI class application/tool (the “Service Results”).

1. The Customer has the right to submit a complaint by traditional mail to: ul. Jana Henryka Dąbrowskiego 77A, 60-529 Poznań, or by e-mail to: contact@dataorganizer.io.

1. All rights, including IP to the DATADIARY Application and to the provided Service Results in whole or in part, in particular text, graphic, multimedia and programming elements, are reserved to DATADIARY.

1. The Newsletter service means sending by the Company to the user’s e-mail address messages containing information about new functionalities, services, or products of the Company.

I. Processing of Data of the Party to the Contract and its Employees/Co-workers

1. The data controller of the personal data of the Customer and their employees, associates and representatives within the meaning of the GDPR is DATADIARY Prosta Spółka Akcyjna with its registered office in Poznań at ul. Jana Henryka Dąbrowskiego 77A, 60-529 Poznań, KRS 0001017418, NIP 9721336108, REGON 524423433 (hereinafter: “Administrator” or “DATADIARY”).

1. General information

1.1. Within the DATADIARY Service, the Client has access to built-in artificial intelligence functionality based on an AI model.

1.2. The AI Functionality enables conversational analysis of business data, report generation, and obtaining answers to questions asked in natural language.

1.3. The use of AI Functionality takes place within certain credit limits (AI processing units).

2. Credit billing model

2.1. After creating an Account, the Client receives a one-time allocation of 8,000 credits. As part of an active subscription, the Client receives 5,000 credits for each purchased data connection.

2.2. Credits allocated under the subscription are valid only in the given billing period. Unused credits do not accumulate and do not carry over to the next billing period.

2.3. The Client may purchase additional credit packages of 100,000 credits per package at a price of 30 EUR net. Purchased packages are perpetual and do not expire.

2.4. Subscription credits are used first. After subscription credits are exhausted, the system automatically uses credits from purchased additional packages.

2.5. The Client has access to current credit usage information in the Service interface. The Service notifies the Client when available credits are about to be exhausted.

3. Intellectual property and content rights

3.1. Subject to compliance with these Terms and applicable law, the Client receives rights to use content generated by the AI Functionality. DATADIARY does not claim intellectual property rights to AI-generated content produced at the Client’s request.

3.2. All rights to the AI model, algorithms, base technology, and the AI Functionality itself remain the property of the AI engine provider or DATADIARY, respectively.

3.3. The Client retains all rights to their data and content entered into the AI Functionality.

4. Data protection and confidentiality

4.1. Data entered by the Client into the AI Functionality and interactions with it are not used to train AI models (opt-out).

4.2. Client interactions with the AI Functionality are stored for no longer than 30 days from creation, unless the Client deletes them earlier. After this period, data is permanently deleted.

4.3. DATADIARY applies appropriate technical and organizational measures to secure data processed within the AI Functionality.

5. Rules for using the AI Functionality

5.1. The AI Functionality may only be used for lawful purposes in compliance with these Terms. The Client undertakes not to use it to generate, transmit, or store illegal, offensive, or otherwise inappropriate content.

5.2. It is forbidden to use the AI Functionality for activities that could harm or overload the Service or DATADIARY infrastructure, to attempt to bypass technical limitations, or to generate obscene content or content infringing third-party rights.

5.3. DATADIARY does not guarantee uninterrupted availability of the AI Functionality and reserves the right to limit, suspend, or terminate access for technical, business, or legal reasons.

6. Liability

6.1. DATADIARY is not responsible for content generated by the AI Functionality or for decisions made by the Client based on this content. The AI Functionality is provided “as is” without warranties as to its accuracy, reliability, or completeness.

6.2. The Client bears sole responsibility for how the AI Functionality is used and for all actions performed through their Account.

6.3. The Client is required to verify AI-generated content before using it. DATADIARY recommends not relying solely on AI-generated content for important business decisions.

7. Modifications to the AI Functionality

7.1. DATADIARY reserves the right to modify, update, or suspend the AI Functionality at any time, subject to the provisions of § 13 paragraphs 2 and 3.

7.2. DATADIARY will make efforts to inform Clients about significant changes to the AI Functionality with appropriate advance notice.

1. DATADIARY makes available to Customers with an active subscription the DataOrganizer MCP service (“MCP Service”), enabling integration of business data collected within the DATADIARY Service with external artificial intelligence tools and assistants, including in particular Claude (Anthropic, PBC), Gemini CLI (Google LLC), and ChatGPT/GPT (OpenAI, L.L.C.) (hereinafter collectively “External AI Tools”), via the Model Context Protocol (“MCP”).

2. The MCP Service is provided exclusively to Customers with an active, paid DATADIARY subscription. Access to the MCP Service is granted on the basis of an individual API key issued to the Customer by DATADIARY. The Customer is obliged to keep the API key strictly confidential and not to disclose it to third parties. In the event of disclosure of the API key to unauthorized persons, the Customer shall immediately notify DATADIARY and request the generation of a new key.

3. Use of the MCP Service is permitted solely for the Customer’s own internal business purposes. It is prohibited to share access to the MCP Service with third parties outside the Customer’s organization, to resell or sublicense it, and to integrate the MCP Service with applications or services offered by the Customer to external parties without the prior written consent of DATADIARY.

4. The MCP Service constitutes solely a technical interface enabling read access to data. All processing of data by External AI Tools takes place under the terms set by the providers of those tools, outside DATADIARY’s infrastructure. DATADIARY has no influence over the operation, availability, or security of External AI Tools and bears no responsibility for any consequences of their operation, including content generated by those tools on the basis of the Customer’s data.

5. The Customer acknowledges and accepts that the use of External AI Tools via the MCP Service may involve the transfer of the Customer’s business data to the infrastructure of third-party providers of those tools, including to servers located outside the European Economic Area. The terms of data processing by External AI Tools are governed by the terms of service and privacy policies of their respective providers, for which DATADIARY bears no responsibility. The Customer independently assesses the permissibility of such data transfer under applicable law, in particular the GDPR.

6. All intellectual property rights to the MCP Service, including the integration protocol, technical documentation, and structure of the resources made available, belong exclusively to DATADIARY. The Customer acquires only a non-exclusive, non-transferable right to use the MCP Service for the duration of the active subscription, solely within the scope set out in these Regulations.

7. DATADIARY reserves the right to temporarily restrict or suspend access to the MCP Service for maintenance, updates, or in the event of circumstances beyond the Company’s control, including changes to the technical interfaces of External AI Tools. DATADIARY does not guarantee the continuity or specific quality parameters of access to the MCP Service.

8. DATADIARY’s liability for non-performance or improper performance of the MCP Service is limited to the net remuneration paid by the Customer for the DATADIARY Service in the calendar month in which the event giving rise to the claim occurred. DATADIARY shall not be liable for damages resulting from the actions or omissions of External AI Tools, improper use of the API key, the Customer’s breach of this section, or for the Customer’s loss of profits.

9. The Customer bears full responsibility for the proper configuration of the MCP connection on their side and for ensuring that their use of the MCP Service complies with the terms and conditions of the External AI Tools. DATADIARY does not provide technical support for the configuration or operation of External AI Tools.

10. DATADIARY is entitled to monitor the use of the MCP Service to the extent necessary to ensure the security and stability of the Service and to detect breaches of these Regulations. In the event of a confirmed breach of this section, DATADIARY is entitled to immediately block the Customer’s API key and terminate the agreement with immediate effect, without prejudice to any claims for damages.

1. DATADIARY makes available to Customers with an active subscription the DataOrganizer Connector for Google Sheets (“Connector”), an add-on to the Google Sheets spreadsheet application (Google LLC) distributed via the Google Workspace Marketplace. The Connector enables the Customer to retrieve raw data collected within the DATADIARY Service directly into the Customer’s spreadsheet. Once retrieved, the data may be freely processed by the Customer using the functions available in Google Sheets, including in particular filtering, sorting, grouping, aggregating, visualizing, and combining with other data.

2. The Connector is a technical interface operating within the Customer’s Google Sheets environment. Data retrieval occurs on the Customer’s request or on a recurring basis, according to the configuration set by the Customer within the Connector. DATADIARY makes data available within the scope corresponding to the Customer’s active subscription, exclusively via an authenticated connection using an API key or access token issued to the Customer by DATADIARY.

3. The Customer is obliged to keep the API key or access token strictly confidential and not to disclose them to third parties. In the event of actual or suspected disclosure of credentials to unauthorized persons, the Customer shall immediately notify DATADIARY and request the generation of new credentials. Until revocation is effected, the Customer bears full responsibility for all operations performed using the credentials issued to them.

4. The Connector is intended solely for the Customer’s own internal business purposes. It is prohibited to share access to the Connector with third parties outside the Customer’s organization, to resell or sublicense it, and to integrate the Connector with applications or services provided by the Customer to external parties, without the prior written consent of DATADIARY.

5. Data retrieved via the Connector into the Customer’s Google Sheets environment is stored exclusively within Google LLC’s infrastructure, outside DATADIARY’s environment. The terms of storage, processing, and security of that data are governed by the Google Workspace terms of service and Google LLC’s privacy policy, for which DATADIARY bears no responsibility. The Customer independently assesses the permissibility of storing data within Google LLC’s infrastructure under applicable law, in particular the GDPR, including with respect to any transfer of data outside the European Economic Area.

6. Data made available via the Connector constitutes raw data collected within the DATADIARY Service and corresponds to the scope of the Customer’s purchased connections. DATADIARY is not responsible for the completeness, timeliness, or accuracy of data to the extent resulting from the operation of the Customer’s source systems or data source providers. The Customer is obliged to verify retrieved data before using it as the basis for business decisions.

7. All intellectual property rights to the Connector, including its source code, technical documentation, API structure, and method of data provision, belong exclusively to DATADIARY. The Customer acquires only a non-exclusive, non-transferable right to use the Connector for the duration of the active subscription, solely within the scope set out in these Regulations. Entering into the agreement does not involve the transfer to the Customer of any economic copyright or other intellectual property rights in the Connector. DATADIARY is the sole seller of the Connector and the Service; Google LLC is not a party to the agreement between DATADIARY and the Customer and bears no responsibility for the Connector or for any claims by the Customer related to it.

8. The Connector uses Google Workspace APIs exclusively to the extent necessary to perform its documented function, namely to authenticate the Customer and to write retrieved data to the Customer’s Google Sheet. DATADIARY represents that the Connector’s use and transfer of data obtained via Google APIs complies with the Google API Services User Data Policy, including the Limited Use requirements (https://developers.google.com/terms/api-services-user-data-policy). DATADIARY does not use Google user data to create databases, train AI models, or for purposes other than providing the Connector Service. Google user data is not retained by DATADIARY beyond what is necessary to complete a single Customer request.

9. The Connector processes Google Sheets users’ personal data only to the extent necessary for authentication and delivery of data to the Customer’s spreadsheet. Full details of the collection, use, and sharing of personal data obtained via Google APIs are set out in DATADIARY’s Privacy Policy available at www.dataorganizer.io. By installing the Connector, the Customer consents to the processing of data in the scope and on the terms set out in DATADIARY’s Privacy Policy. DATADIARY ensures the secure transmission of data using encryption that complies with the current requirements of the Google API Services User Data Policy.

10. The Connector is distributed via the Google Workspace Marketplace on terms set by Google LLC. Google LLC reserves the right to restrict availability, suspend, or remove the Connector from the Google Workspace Marketplace at any time, in particular if DATADIARY is found to be in breach of the Google Workspace Marketplace Developer Agreement or applicable law. DATADIARY bears no responsibility for the unavailability of the Connector resulting from decisions made by Google LLC in the exercise of its rights under the Google Workspace Marketplace terms of service.

11. DATADIARY reserves the right to temporarily restrict or suspend access to the Connector for maintenance, updates, or in the event of circumstances beyond the Company’s control, including changes to the technical interfaces of Google Sheets or the Google Workspace platform. DATADIARY does not guarantee the continuity or specific technical parameters of access to the Connector, in particular with respect to API response times and data refresh availability.

12. DATADIARY’s liability for non-performance or improper performance of the Connector Service is limited to the net remuneration paid by the Customer for the DATADIARY Service in the calendar month in which the event giving rise to the claim occurred. DATADIARY shall not be liable for damages resulting from: the actions or omissions of Google LLC in relation to Google Sheets or the Google Workspace Marketplace, improper use of the API key or access token, errors in the configuration of the Connector made on the Customer’s side, the Customer’s breach of this section, or for the Customer’s loss of profits.

13. The Customer bears full responsibility for the proper configuration of the Connector on their side, for ensuring that their use of the Connector complies with the terms and conditions of Google LLC’s services, and for all actions taken on data retrieved into the Google Sheets environment. DATADIARY does not provide technical support for the configuration or operation of Google Sheets or other Customer tools. All complaints regarding the Connector must be directed exclusively to DATADIARY in accordance with § 6 of the Regulations; Google LLC does not handle complaints relating to the Connector’s functionality.

14. DATADIARY is entitled to monitor the scope and frequency of Connector API calls to the extent necessary to ensure the security and stability of the Service and to detect breaches of these Regulations. In the event of a confirmed breach of this section, DATADIARY is entitled to immediately revoke the Customer’s API key or access token and to terminate the agreement with immediate effect, without prejudice to any claims for damages.

1. Any comments or questions regarding the Website should be sent electronically to: contact@dataorganizer.io.

2. The Company is entitled to change the Regulations if:

• the change concerns the method or extension of the scope of Services;
• the change concerns improving Website or user security;
• the change concerns a change in the Company’s data (e.g. company name, trademarks);
• the change concerns technological changes within the Website;
• the change concerns changes to the privacy policy;
• modernization and improvements;
• the change concerns changes in remuneration and payment terms;
• changes in applicable legal provisions affecting the services provided;
• changes in the interpretation of legal provisions resulting from court judgments or authorized bodies’ decisions.

3. Changes to the Regulations are possible after informing users with 7 days’ notice. Users are entitled to terminate the contract within 30 days of receiving information about a change. The current Regulations remain in force until termination.

4. If disputes between the Customer and the Company are not resolved amicably, they will be brought exclusively in the common court located in Poland competent for the Company’s registered office.

5. These Regulations will be governed by and construed in accordance with the laws of Poland.

The Regulations are valid from 2024.